School epidemic prevention and control files collection work is fruitful

In the spring of 2020, the sudden epidemic prevented teachers and students from returning to school and disrupted the normal teaching order of the school. People's special experience during this period is destined to leave in the history of human development and the memory of Jiaotong University. The mark of obliteration. "To collect a large number of documents and materials formed during the epidemic in a timely and complete manner into the library." Those who can think of these at the first time must be the archivists with keen insight. Naturally, the staff of our school’s archives moved quickly, and the leaders of the archives promptly deployed the collection and archiving of epidemic prevention and control archives.

The raging epidemic affects everyone's hearts. Although they can't go out at home, the enthusiasm of the teachers in the collection and guidance room is not diminished. After careful consideration, on February 17, the "Notice on Doing a Good Job in the Collection and Archiving of Epidemic Prevention and Control Archives" was published on the homepage of the archives and in the QQ group of Xijiao Archives. The archives intervened in the collection of epidemic prevention and control archives in advance. Archive work.

In early March, after the formal resumption of work, in accordance with the "Notice on Doing a Good Job in the Collection and Filing of Documents and Materials for the Prevention and Control of the New Coronary Pneumonia Epidemic" of the Shaanxi Provincial Archives, we further improved the previous filing notice and sent it to all departments of the school immediately. The collection and archiving of related documents and materials are in full swing. In the following days, the work schedule of the teachers in the collection room has one more content than usual-actively connecting with the archiving department, through telephone, WeChat, QQ and other channels, to prevent the department from the epidemic. Answering questions and solving problems encountered in the process of controlling archives and filing, and provide business guidance.

In order to centrally and scientifically manage the epidemic prevention and control archives and provide convenient conditions for later review and utilization, the teachers in the collection and guidance room discussed and determined the rules for the establishment of entity classification numbers for thematic archives, and added a "special topic" to the "digital archive management system" Archive" library table.

At the beginning of June, in accordance with the spirit of the "Notice on Carrying out Special Inspections on New Coronary Pneumonia Epidemic Prevention and Control Archives" issued by the Shaanxi Provincial Archives Bureau, the archives once again sent the "About Doing a Good Job in Filing and Transferring New Coronary Pneumonia Epidemic Prevention and Control Documents" to all departments of the school. "Notice" to urge all departments to earnestly implement the transfer of epidemic prevention and control files. After the notice was issued, all departments responded positively and the work enthusiasm was very high. Up to now, 56 departments have handed over a large number of documents, photos, videos and other archival materials to the archives within the prescribed time frame, a total of 4,517 copies, which have everything, greatly enriching the archives collection.